How Long Should A Business Keep Credit Card Receipts?
Filed Under (Credit Card Receipts) by admin on 01-11-2010
Tagged Under : Credit, Credit Card, Credit Card Receipts, Credit counseling, credit history, credit information, Credit Repair, Credit Repair Agencies, Credit Reports, Credit Score
If your company has recently begun accepting credit card payments, you may wonder how long it takes to maintain revenues. There is much confusion about this city that many believe that all documents related businesses need to store up to seven years – however, it is not always the case. When you run a business, it is important that you have a solid track record of maintaining the system put in place. Ideally, you want to be able to access documents relevant to the business – including accounting reports, bank statements and receipts for credit card transactions – in minutes, so a classification system is organized essential.
The documents you need to keep long term may vary from company to company. Some items must be kept permanently: documents such as books, annual reports and general legal records fall into this category. On the other hand, receipts and other records – such as credit card receipts – can be discarded after a given period. The main reason you need to keep legible copies of credit card sales receipts for a period of time is that you can refer in case of disputes with customers or the credit card company approaches you with respect to a chargeback. Chargebacks occur when clients feel they have been accused of something by mistake – for example if your card was used fraudulently, or who have been charged twice for the item purchased only once.
In these cases, credit card companies often try to cancel the load and the amount you get. If unable to submit your original receipt transaction by credit card, you may have trouble resolving the dispute with the company credit card. For this reason, you should keep your receipts for credit card in hand for at least 18 months to two years. There is no legal requirement for you to hold your credit card receipts for a while, but it gives you a buffer so you can manage the conflicts that may arise. Once you have completed all the sensitive documents like credit card receipts, you must immediately destroy the tape. Read the rest of this entry »
